We’ll start off this topic by an introduction of email writing and then we’ll teach the ‘Email structure’ part as an example.We’ll learn several skills about Email writing. These are very important skills for you to write emails effectively, they are:
Formal and informal emails
Symbols, abbreviations, and polite languages
Making and confirming arrangements
Tip 1: Take your time. You don’t want to send an email quickly and then find there are many errors in it.
Tip 2:Make it easy to read. To do this, always remember to:
Write in short paragraphs
Use white space
Use bullet points
Use short sentences
Tip 3: Be careful with emotions and humor
Tip 4: Be clear and specific
Tip 5: Focus on one topic in each email
Tip 6: Check your emails for any errors
Now, first for the email structure, always remember to write the subject.
And it needs to be specific.Don’t make it too long and try to use short noun phrases. So, in these pictures, this one is not good.We need to have the greeting part.It can be formal, neutral and informal.
For the formal emails, we can write like: Dear Mr. Lee: / Dear Ms. Banks: That is Dear + surname.
For the neutral emails, we often use Dear Mary, / Dear Sara, That is Dear + first name.
And for the informal emails, we often use ‘hi’ and ‘hello’, as in Hi Mary / Hello Mary.
Then we have the email body part.
I am writing to request some information.
I am writing to inquire about your program.
I am writing to inform you about/of our new product
I am writing regarding / in reference to your advertisement.
To make it natural, we use some less formal words like ask about, just a quick note, etc. Like:
I’m pleased to send you …
Just a quick note to ask about the meeting.
Some friendly closing sentences are as:
Thank you in advance.
Thank you for your help.
Thank you for your consideration.
Please let me know if you have any questions.
Please let me know if there's anything else I can do.
Please feel free to contact me if you need any more help.
I look forward to working with you.
I look forward to meeting you.
I look forward to hearing from you soon.
Again, thank you for all your help.
we also need to have the closing part.
It also can be formal, neutral and informal.
For the formal emails, we use Yours Sincerely. / Sincerely.
For the neutral emails, we often use Best regards. / Kind regards. / All the best,
And for the informal emails, we may just use James