一线口语E2say

2015-2-16 15:18:46

商务书信写作的十大注意事项

商业信函有其自身的特点,下面是商务书信写作中的几点注意事项,小心不要在你自己的工作中出现这样的错误哦! 

1.切忌主客不分或模糊。

例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)

2.句子不要零碎。 

例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 两个句子应该连在一起:He decided not to audit the last ten contracts because of our previous objections about compliance.

3.结构对称,令人容易理解。

例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant's lease intentions and ink alterations of the contract.

4.单复数不要搞乱,不然会好刺眼,看着不舒服。

例如: An authorized person must show that they have security clearance. 应改为 Authorized persons must show that they have security clearance.

5.动词和主语要呼应。

想想这两个句子的分别: 1. This is one of the public-relations functions that is under-budgeted. 

2. This is one of the public-relations functions, which are under-budgeted.

6.时态和语气不要转换太多。

看商务英语已经是苦事,不要浪费人家的精力啊。

7.标点要准确。

例如: He did not make repairs, however, he continued to monitor the equipment. 应改为: He did not make repairs; however, he continued to monitor the equipment.

8.选词正确。

像affect和effect,operative和operational等等就要弄清楚才好用啦。

9.拼字正确。

有电脑拼字检查功能后,就更加不能偷懒。

10.大小写要注意。

例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样。要强调的话,用底线,斜字,粗体就可以了。


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